The field closure policy has been put in place to enhance the health and safety for users and to protect the condition of sports fields. Sports fields in The Township of Tyendinaga will be considered unplayable if one of the following conditions exists:
If one of these conditions occurs, the sport field/diamond will be considered unplayable and the field will be closed. While the Township will use the above noted listed conditions to close fields, the Township continues to have exclusive rights to cancel any games booked due to any reason deemed acceptable by the Township. Officials residing over the activity may not scrutinize the decision of staff under any circumstances. In the event of cancellation due to inclement weather, the assigned Recreation staff will make any necessary user fee adjustments upon confirmation by league contact or email.
Township of Tyendinaga staff will advise the identified league contact person by email and telephone of all extreme cancellations and delays no later than 4:00 p.m., Monday to Friday that day based on current and anticipated field and weather conditions. Weekend cancellations will be made by Township of Tyendinaga's Recreation staff in an appropriate amount of time before usage. It is the responsibility of the permit holder (league contact person) to ensure that all officials/umpires, coaches and players receive timely notification of the cancellation. The Township of Tyendinaga will not accept failure to communicate as an excuse of non-compliance by coaches and officials, nor will it be held responsible for any inconveniences created by communicated cancellations.
If a group arrives at a field and one of the conditions listed above exist or develops during the course of a field booking, they are asked not to play on the sport field/diamond. Several factors must be considered, including the safety of the participants, the liability through accidents or injuries, and the expense of sport field/diamond repairs and maintenance. Cancellations and delays during play will be determined by sport officials (i.e. referees, umpires, etc.) at the field. An immediate delay will be forced in the event of lightning and or heavy rainfall. All delays will remain in effect until the officials determine that there have been no visible lightning strikes for 30 minutes, heavy rainfall has stopped and the field shows no signs of saturation. It is the opinion of the officials/umpires at this time that the field is safe for play. Should the official not feel the field is safe for play it is the responsibility of the official/umpire to cancel play until further notice.
If the rental permit holder ignores the unplayable conditions:
Any questions contact the Recreation Department at 613-996-1944 ext. 203 or email@example.com
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