SWM Facility Rental Terms & Conditions

1. The municipality reserves the right entirely at its discretion to accept or reject any application for use of this facility.
2. The applicant will be responsible and reimburse the municipality for any missing articles or any damage caused by improper use of the facility due to direct negligence on part of anyone connected with the rental, or attending the function.
3. The applicant is responsible for returning the premises back to general conditions of cleanliness and repair to which it wasfound. Also, it is expected that:
   GENERAL –
   • Confine all activities to the building
   • Chairs & tables to be wiped off and returned, in a organized manner, to where they were found.
   • Ensure all lights are off, windows and doors are shut and locked when event is over.
   • During heating season, turn thermostat back to 15°C, during cooling season, turn thermostat back to 25°C.
   • Make sure all water taps are closed tightly and toilets are not running.
   • NO SMOKING
   KITCHEN (if renting) –
   • Ovens and burners turned to OFF position.
   • All dishes washed and counters wiped.
   • All spills to be wiped from refrigerator and make sure ALL food is removed.
   • All spills to be wiped from stoves and ovens.
   • Coffee perks to be emptied and washed.
4. All bookings will be secured contractually. The applicant is personally responsible for payment of the rental fee.
5. The Southwest Middlesex Facilities and Recreation Supervisor shall settle all disputes and be the final authority and may cancel rentals at any time. In such case advanced notice will be given, if possible.
6. The applicant agrees that Southwest Middlesex shall not be responsible for any injury to the applicant or any persons using the facility in any circumstance.
7. The full rental fee must be paid prior to the event unless approved otherwise.
8. Where additional cleaning of the premises is deemed necessary by the municipality, the lessee agrees to pay the cleaning charge as deemed by the municipality.
9. Everything must be out of the hall immediately following your event unless prior arrangements have been made with the Lessor. Failure to do so may result in being billed for a second booking.
10. Liquor may be sold or served ONLY under the authority of a Special Occasions Permit and only in areas designated on the permit. Permits may not extend provincial LCBO regulations. Smart Serve trained servers must be used. Minimum of two (2) million dollars liability insurance.
11. Persons renting the premises are responsible for obtaining and providing proof of the following:
    • Special Occasions Permit
    • Smart Serve Identification
    • Liability Insurance
12. The applicant is responsible for providing, delivering and removing all liquor and equipment necessary for the sale and consumption of liquor.
13. All evidence of the service and consumption of liquor shall be removed within’ 30 minutes after expiry of the permit.
14. The applicant must supervise the sale and consumption of liquor, and enforce and abide by all regulations concerning the sale and consumption of liquor.
15. Music must cease at expiry time of permit & building cleared by 2:00 AM
16. It is the contact person’s responsibility to notify his/her group of the above terms.

FAILURE TO COMPLY WITH THE ABOVE MAY RESULT IN CANCELLATION OF AGREEMENT AND LOSS OF ANY PAYMENT.

FACILITIES & RECREATION ON-CALL PHONE NUMBER: (519) 281-1395